1.Purpose of use of personal information
The Company shall use the obtained personal information within the scope of the following purpose of use. In addition, when the personal information set out in the document (including the cases of electromagnetic means, such as the website and emails) is provided directly by a customer, in each case, the purpose of use thereof shall be specified in advance. Incidentally, the personal information that has become unnecessary in light of the purpose of use shall be promptly and appropriately deleted or discarded. If the retained personal data prescribed by laws should be divulged, lost, or damaged or the risk of harming the rights or interests of an individual should be high, a report to the personal information protection committee and a notification to the relevant person shall be made in a prompt manner.
<Types of personal information andpurpose of use>
Types of personal information |
Purpose of use |
Information regarding a customer |
For the purpose of management of the customers and sales activities of the Company |
Information submitted in the Company’s website |
For the purpose of confirming the contents and dealing with the matter |
Information submitted in the mail-order business, such as dried noodles |
For the purpose of delivering the product ordered and settling the price thereof For the purpose of responding to inquiries For the purpose of developing and introducing products and services |
Information regarding various enrolled organizations |
For the purpose of participating in the event of an organization and performing business communication |
Information regarding our shareholders |
For the purpose of management of the shareholders prescribed in the Companies Act For the purpose of giving various notifications, such as holding/operating the general meeting of shareholders For the purpose of providing various facilities and implementing various measures |
Information regarding job applicants |
For the purpose of employment screening |
Information regarding retired employees |
For the purpose of responding to the labor-related laws and regulations For the purpose of giving notice of an alumni meeting and any other notification in an emergency |
Information regarding officers, employees, and others |
For the purpose of implementing operations regarding labor management/employee benefits and welfare |
Information submitted in the exhibition, event, seminar, or other activity |
For the purpose of responding to the operation; For the purpose of developing and introducing products and services In addition, for the purpose of use agreed upon on a case-by-case basis |
Information submitted in prize offers, various campaigns, questionnaires, or other events |
For the purpose of delivering prizes For the purpose of developing and introducing products and services In addition, for the purpose of use agreed upon on a case-by-case basis |
2.Joint use of personal information
The Company may jointly use the obtained personal information of a customer within the scope of the purpose of use as follows:
(1) Personal information to be jointly used
Attribute information, such as the name, sex, age, address, phone number, date of birth, and email address
(2) Scope of the information to be jointly used
Chiba Flour Milling Co., Ltd., and the companies of its Company Group
(3) Purpose of use of the party that jointly uses the information
Joint use shall be made for the purpose set out in 1. “Purpose of use of personal information.”
(4) Name of the person responsible for the management of the personal information to be jointly used
Chiba Flour Milling Co., Ltd.
3.Disclosure/provision of personal information to a th ird party
The Company shall not disclose nor provide the personal data of a customer or others to any third party without the consent of such customer. Provided, however, that this shall not apply when there are such justifiable grounds as shown below and as in the case where the disclosure has been demanded by law
- When there is the consent of the relevant person in terms of the provision of the information to a third party
- When disclosed or provided in such a situation that does not allow the identification of an individual (such as statistical data)
- When deemed necessary for the protection of a human life, body, or property and difficult to obtain the consent of the relevant person
- When deemed particularly necessary for the improvement of public health or the promotion of the sound growth of a child and difficult to obtain the consent of the relevant person
- When the Company needs to provide cooperation to the execution of the legally prescribed administrative work by a state institution or local government, or the party entrusted thereby and when there is a risk that obtaining the consent from the relevant person may hinder the execution of said administrative work
4.Creation/provision of anonymous processed information
(1) When creating anonymous processed information, the Company shall implement the following measures:
- Add appropriate processing, such as making it impossible to identify a specific individual
- Implement safety management measures to prevent leakage of information
- Publicly announce the items of the information contained in the anonymous processed information
- Not collate the anonymous processed information created with other information in order to identify the relevant person
(2) When providing anonymous processed information to a third party, the Company shall not only publicly announce the items of the personal information contained in said information and the providing method thereof but also specify to said third party that such information is anonymous processed information.
5.Request for disclosure etc. of personal data
With regard to the personal data provided by our customers, when a request for disclosure, correction, deletion, or suspension of use (hereinafter referred to as the “disclosure etc.”) has been made by the relevant person or the proxy thereof, the Company shall, after confirming that the person that has made said request is the relevant person, provide an answer by the method requested by the relevant person without any delay
within a reasonable period of time. Provided, however, that when falling under any of the cases set out below, the Company shall not disclose the case. When having decided not to disclose it, the Company shall give notice to that effect with the reason for that attached
- When unable to confirm that the person is the relevant person of the retained personal data
- In an application by a proxy, when unable to confirm the power of proxy
- When there is any deficiency in the application form or the request has not been made in accordance with the reception method of the Company
- When the object of the requested disclosure etc. does not fall under the retained personal data
- When there is a risk of harming the life, body, property, other rights or interests of the relevant person or a third party
- When there is a risk of seriously impeding the proper execution of business of the Company
- When violating other laws or regulations
- In addition, when not assuming any obligations, such as disclosure, under the Personal Information Protection Act
6.Inquiries
For any inquiries, please send them to us by using the inquiry form below:
https://www.chiba-seifun.co.jp/contact/